Frequently Asked Questions

Mailbox Rental

Can a virtual office be used as a registered address?

A virtual office can be used as a registered address for a business as it provides the business with a real physical street address. A virtual office can be used as a registered office as long as the business is allowed to receive correspondence at the address and it is a real physical street address and not a PO box.

What is a virtual office location?

A virtual office location is the same as the virtual address of where the mail handling and business can be registered to. The location of the virtual office is the real physical street address of typically a shared office space or an executive office center with either a leased or owned real estate.

At Prime Executive Offices, our prestigious business address can help ensure your business’ professional image.

Can I use a virtual address for LLC?

LLCs and corporations are required to have a registered agent’s address in which to register their company at for legal correspondence. Unlike a PO Box, a virtual address can be used to register your LLC since it provides you with a valid physical street address. It is important to register your LLC/corporation at a real street address where important company mail and documents can be accepted and held safely.

Do I need a business address for LLC?

LLCs and corporations need to have a registered physical street address for their business in the same state as where the company was formed and registered to do business.

LLCs are required to have a registered agent’s address, which is someone who would be accepting government documents for the company. Since the registered agent’s address is a public record it may not be convenient for them to use their home address. It is best to keep your home address private and register your company’s business address in a business location as it will not only provide your business with a professional image but also help keep your personal life separate from your business matters.

PO boxes cannot be used as a registered agent’s address for LLC or corporations. One of the great benefits of using a virtual office is to have a real street address that can be used for officially registering your business entities.

Get a physical mailing address from Prime Executive Offices for your company. Order today!

What is a virtual address service?

A virtual address service is a service that provides a real physical street address to businesses. The main benefit of a virtual address service is that it allows businesses to be registered at a real street address while they perform their work elsewhere. It gives businesses the liberty to work remotely or from a different location from where their business is registered. Virtual address services can be coupled by professional phone answering and meeting room rentals that are typically offered by workspace centers that also rent small offices.

At Prime Executive Offices, our prestigious business address can help ensure your business’ professional image.

How does a virtual address work?

The virtual address, also known as a virtual business address, gives businesses the ability to receive their mail at a real business address, therefore, allowing them to conduct their work from home or a remote location while keeping the privacy of their home address. Additionally, you can have your mail forwarded to your home, be scanned and emailed to you for a minimal fee.

Other perks of having a virtual address is that it provides you with a professional business location on Google search for your business, as well as other virtual services such as the use of an office to meet clients and having a local phone number that is answered by a receptionist.

How much does a virtual mailbox cost?

At Prime Executive Offices, we offer virtual mailboxes starting as low as $65 a month. This is our basic service that provides you with your own private mailbox registered at our prestigious business address location.

Here are additional virtual office services that can be added on such as:

  • Mail forwarding
  • Mail scanning
  • Email notifications
  • Secretarial services
  • Personalized phone answering
  • Meeting/office space room rentals

See our virtual mailbox services here and get signed up today at Prime Executive Offices.

Are virtual mailboxes safe?

Virtual mailboxes are very safe to use as a mail collection handling service as all mail is sorted into your individual private mailbox where it is securely stored.

There are virtual mailbox services in which you can receive email notifications of when you receive any mail that way you know exactly what is in your mailbox before you go pick it up or have it forwarded to you.

Where can I get a private mailbox?

You can get a private mailbox from your local Virtual Mailbox Address provider, such as Prime Executive Offices, instead of having to resort to your regular P.O. Box at USPS or Postal Annex. Even though UPS or Postal Annex type of companies offer private mailbox, they don’t offer a professional and prestigious private mailbox that is ideal for use as a business address. Remember your business address can determine who does business with you. Doing a quick search with Google will show to a prospective client whether your business is located at a UPS/Postal Annex mailbox center or at a prominent business location with a prestigious real estate address.

There are PO Box options that you can get but are limited to only accepting standard mail from the United States Postal Service. A PO Box cannot be used as an official address for your business when it comes to corporate filings.

At Prime Executive Offices, our mailbox rentals are available to not only provide you with a prestigious business address with the ability to file as corporate/LLC’s, but also with additional services such as mail handling, concierge and phone answering services. View our virtual mailbox rentals here.

What are the benefits of having a private mailbox?

The main benefit of having a private mailbox rental is that it is a reliable secure way to handle your business’ mail as it keeps your personal home address private.

Having a private mailbox provides you with more storage space than a regular PO box as packages are accepted and kept stored in a locker space until you can pick it up. At Prime Executive Offices, we also provide prompt email notifications for whenever we receive packages for clients.

Another benefit is the flexible hours. With a PO Box you are limited to working around the post office’s hours which are typically 10-4pm, meanwhile mailbox rental service providers usually have longer schedules allowing clients to pick up mail at their convenience. At Prime Executive Offices, we are open from 8-5pm and offer a mail forwarding service so that clients do not have to worry about coming in to pick up mail.

How do I rent a physical address?

A virtual office with a physical address can be rented from an executive center, a shared workspace center or an office center such as Prime Executive Offices.

You can rent a physical address online by going onto these companies’ websites and contacting them just like you would with a virtual office or virtual mailbox.

Prime Executive Offices makes the application process very quick and easy as you can send your filled out rental agreement and USPS 1853 forms through email. Your company will be provided with our prestigious North County San Diego address to register your business address at for a small monthly or annual fee.

How do I get a business address?

There a are few ways you can get a business address such as:

Here at Prime Executive Offices we offer our mailbox rental services at $65 a month, with optional services that can be added such as:

  • Renting a virtual mailbox
  • Renting a virtual office
  • Renting a small office space
  • Leasing a commercial space

If you are looking for a cost-effective, quick and easy way to get a business address to register your business then, a virtual office or mailbox may be the best solution for you. This location is where your business is supposedly operating from but it may not always be the case. Virtual business address is where the address you use to communicate with your clients, vendors and official agencies.

How much does it cost to rent a mailbox?

USPS charges range from $19-75 a month depending on your location.

Here at Prime Executive Offices we offer our mailbox rental services at $65 a month, with optional services that can be added such as:

  • Itemized email notification
  • Mail forwarding service

Can I rent a mailbox online?

Renting a mailbox online starts with choosing a Virtual Office Address provider in the location that you need to have an address. You can rent a mailbox online since all that is required from you is to fill in the mailbox rental agreement forms and USPS 1853 form to register your new business address, which can be done via email. Once those are filled out you can freely change your registered business address online.

What does PMB stand for?

PMB stands for “Private Mail Box”. The USPS has PO Box designated for all mailboxes located in the post office so they request that everyone else with a private mailbox use PMB on their address to avoid confusion. Here at Prime Executive Offices, we can provide a unique address to each client rather than just a general suite number that is given to all clients.

What is the difference between a private mailbox and a PO box?

A PO box has restrictions to only collect postal mail and charges extra fees for receiving packages, meanwhile a private mailbox handles mail and receives packages from various carriers at no extra cost.

How do I rent a private mailbox?

A private mailbox can be rented from a “Virtual Office Address” provider.  Virtual office address services include benefits such as a real business address, mail receiving/management and searchable location listings for Google.

In order to get a private mailbox for rent you need to conduct some research online and look at the costs and additional mailbox services that different private mailbox providers have to offer. Some private mailbox providers, such as Prime Executive Offices, offer mailbox services such as:

  • Prestigious business address
  • Mail collections & handling
  • Mail forwarding
  • Mail scanning
  • Email notifications
  • Secretarial support

Once you have decided on what type of services you will be needing you should contact the provider about renting out a mailbox and schedule a tour of the facility in which your mail will be handled.

What is a private mailbox?

A private mailbox is a service provided by private companies, like Prime Executive Offices, and other carrier providers such as the UPS store, Post Net, Pak Mail, etc. With a private mailbox, you are provided a private business address to receive mail at.

Virtual Office Plans

Is a virtual office worth it?

Virtual offices are a very affordable, convenient alternative for many small, independent businesses as they are much cheaper than renting an office space, have flexible terms and are easy to start up immediately.

 

Sign up and get started today with Prime Executive Offices.

What are the advantages of a virtual office?

The main advantage of a virtual office is for registering a professional address for your organization. With a virtual office, you get a business address to register your business while maintaining the privacy of your home and staying professionally visible. Through a virtual office, you get to choose your business’ location and it provides you with the comfort to do your work from wherever you’d like. Virtual offices are also cost-effective compared to an office space rental and have flexible terms that can be adapted to your business needs. Virtual offices are easy and quick for startups and offer support services that normal office rentals do not provide such as phone line/answering services, mail collection/handling, and concierge services.

Do virtual offices work?

Virtual offices work best for startups, independent businesses or freelancers that would like to maintain the privacy of their home while getting the benefits of a professional business address. The same benefits that one might expect for startups and small businesses when it comes to using virtual office services, can also be true for much larger, enterprise-level businesses. Many enterprise-level businesses are having part of their workforce work remotely for reasons such as better work-life balance, less commute, lower costs and increased productivity.

Ultimately, virtual offices save time and money for a business to settle into compared to when getting a physical office space.

Do I need a virtual office?

Virtual office needs are based upon various factors for the type of work your business will be conducting. If you do not need a physical office space to work in and can manage your business remotely then getting a virtual office may be a perfect option for you. Virtual offices provide you with the luxury of working from anywhere while having a professional business address for your business.

 

At Prime Executive Offices, our prestigious business address can help ensure your business’ professional image. Get your official business address today!

Who uses virtual offices?

Virtual offices are used by a variety of different types of independent businesses such as: consultants, lawyers, real estate brokers, accountants, etc. Many freelancers and startup businesses find virtual offices to be most beneficial for them due to their flexibility, low costs, instant and ease to startup.

How do I create a virtual office?

To create a virtual office you can start by searching for a virtual office provider, such as Prime Executive Offices.

Virtual office providers typically offer supportive services aside from providing a business address, such as:

  • Secretarial support
  • Phone line/answering
  • Mail forwarding
  • Concierge services
  • Receptionist
  • Meeting room or office use

When you decide on the services you should call or email or visit in person to ask more questions about the terms and services and then begin the process by completing the mailbox rental agreement and USPS 1853 forms to register your new business address.

After obtaining your new virtual office, make sure to change your business address online to make sure your business is professionally visible at the new address.

Are virtual addresses legal?

Getting a virtual address is completely legal. With a virtual office you will still need to comply with the same regulations that you would have with a physical office, such as obtaining your valid business licenses fitting for your business entity and registering your business address.

The contents of this site contain general information and may not reflect current legal developments or address your situation.

Is a virtual office legal?

Virtual offices are completely legal and a resourceful way for businesses to conduct their work. Since they are such a convenient alternative from renting a traditional office space many freelancers and startup businesses prefer to utilize these services to begin their professional careers. As a business working out of a virtual office you will most likely still need a general business license and other specific licenses depending on your type of business in order to operate legally. You will need to research and see which type of licenses you will need in order to be operating legitimately.

The contents of this site contain general information and may not reflect current legal developments or address your situation.

What is virtual office mail forwarding?

In addition to the standard virtual office services, there are companies that offer virtual office mail forwarding which is a forwarding mail service for clients who do not want to come pick up their mail from the business mailbox location. This is convenient for businesses that do not live near the area of the business address as it still allows them to use the address while in a different city, state or even country.
Prime Executive Offices offers clients the option of including a weekly, monthly or even quarterly mail forwarding service.

How much does a virtual office cost?

Virtual offices typically range from $65-$299 a month. Here at Prime Executive Offices, we offer a virtual office plan at $65 a month as well as other virtual office rental plans.

Prime Executive Offices also offers additional services that you may add on to your plan such as:

  • Weekly mail forwarding
  • Additional business name
  • Itemized email notification
  • Concierge services

What are the disadvantages of a virtual office?

Common virtual office disadvantages are the lack of centralization and interaction. With a virtual office you will not have a physical office to work in, so if you are a business that can handle remote work and management then a virtual office will be a good fit for you.

At Prime Executive Offices we offer various virtual office packages that include meeting room or office use for businesses, in case there is a need of an occasional physical workspace.

What are the benefits of a virtual office?

One of the main benefits of having a virtual office address is that it keeps your home address private. With a virtual office space, businesses that work remotely can maintain the privacy of their home secure and separate from their business address which helps them stay organized and maintain their professional appearance. Virtual offices are also a more economical choice for businesses rather than having to commit to an office lease. At Prime Executive Offices, our prestigious location offers you to keep your home address private as well as provides you an economical solution.

What does a virtual office look like?

Unlike most physical offices, it is not something you can see and work in but instead is an alternative bundle of support services.

Virtual offices are merely a set of services designed to support the needs of businesses looking to obtain a physical mailing address along with occasional conference room use.

Virtual offices are often a good alternative to a traditional office as it saves money on rent and still provides you with a business address, professional phone answering and secretarial support to help maintain your professional image.

What is meant by virtual office?

A virtual office is a combination of online services such as: videoconferencing, email correspondence, phone line services, etc., that supports businesses’ daily office functions without having to acquire a physical office space, hence making it a “virtual office.”

A virtual office is not like a traditional physical office that you go to work in but is instead a bundle of online services, mail collection/handling, as well as secretarial support services, personal phone answering with local phone number, that allow businesses to function normally. Virtual office providers provide business owners with a physical mailing address from which their mail and important documents can be accepted on their behalf.

What is a virtual office and how does it work?

virtual office is a way for a business to operate remotely without having a standard, traditional office setting. With the help of virtual office services, businesses work and communicate with technology via video conferencing, conference calls, emails, etc. making it unnecessary for a physical office space. At Prime Executive Offices, we offer three virtual office solutions.

Office Space for Rent

How do you get a small office space?

You can get your small office space today by calling, emailing, filling out the online form on our website at Prime Executive Offices or visiting us at our executive location in Carlsbad, CA.

Prime Executive Offices offers competitive pricing on affordable, executive office rentals. See our office rental pricing here.

What is a good size for a small office?

Small offices can typically fit an executive desk and a chair whereas a more spacious room can fit more and larger furniture like a meeting room table.

When looking for a small office it is important to have good insulation and ventilation to help maintain your privacy and comfort.

Soundproof insulation is good to have, especially in a small office space, to help reduce outside noises and noises from office to office.

The air quality in a small office is also very important as the small space requires air filtration to avoid stuffiness and discomfort in the room.

How many square feet is a small office?

The amount of square feet for a small, private office is 120 sq. ft., according to CoStar Office Space Calculator. Although they can vary, small offices typically range from 80-150 sq. ft. At Prime Executive Offices we offer private offices ranging from 90-200 sq. ft.

How much space is needed per person in an office?

The amount of office space needed per person is up to each business to decide on how much space they will provide their employees. In North America the average is 80-175 sq. ft per person. Your employees’ comfort directly impacts their productivity so it is important to make sure you provide them with enough space to keep them comfortable so they can stay focused on their work

How much office space do I need?

The amount of space that you need really depends on various factors for the type of work you will be conducting and your personal preference.

Ask yourself the following questions:

  • How many people are going to be in the office?
  • If there will be more than one person working in there at a time?
  • Do you need room for other furniture, etc. (How often you will be using the office can impact the amount of space you should look for as well.)

When should I get a private office?

You should get a private office space when you are looking to downsize from a larger commercial space into a smaller private office or if your current executive office center is not working out for you. Finding a different executive office center that is closer to your home is also a good reason to change offices. For people who work in executive spaces, often times there comes a point when they like a change in scenery into another executive office space especially if they are looking to expand. If you are a well-established company looking to scale down in size to something smaller and more personal, then looking for a new private office is the right choice for you.

At Prime Executive Offices, we have a variety of different sized private offices to choose from at very affordable all-inclusive rates.

How do I find office space?

When looking for office space Google may be the easiest and best reference to begin your search. Typing in the type of space you would like such as: small office space for rent, private office space for rent, executive office space near me, etc., will bring up a variety of venues for you to start searching for.

At Prime Executive Offices, we provide fully spacious, professional office space rentals in the North County San Diego/Carlsbad business district. Contact us today and let us know what your office space needs are so we can help you find the best office space for you.

Why do you need an office?

Why you need an office completely depends on your business’ needs and functions. The main purpose of renting an office is to have an organized space to keep and communicate your business processes through. Having a place to store important documents, meet clients, host meetings, etc. is how an office provides efficiency to a business. Renting out an office not only gives your business a professional setting but allows you to separate your personal life from your business. However, renting out a small office space may not fit every business’ needs. There are also virtual offices available that one can attain instead of renting a single office space.

What is a shared office?

Shared office is known to be more convenient for startup professionals and freelancers as it is a cheaper alternative to renting an entire office space. Since not everyone needs an entire office to conduct their work, shared offices allow professionals from different areas to work in the same workspace generating a more creative work environment to prosper. Here at Prime Executive Offices, we offer large offices and office suites that perfectly accommodate those looking for a shared office.

What does office space rent for in San Diego, CA?

Executive office space rentals in San Diego on average cost between $5-8 per square foot. According to the SquareFoot Calculator, the average estimated budget for a 200 sq. ft  executive office space rental in San Diego, is around $1,250 per month.

Executive office spaces (fully serviced) typically include the following amenities:

  • Utilities
  • Furniture
  • High-speed internet
  • Receptionist
  • Secretarial support
  • Phone services
  • Parking

Therefore, a fully serviced office per sq. ft. rent price is completely different from a large commercial space rental that does not have any amenities.

How much is it to rent an office?

On average, office rent prices range from $400- $1,500 a month, of course depending on the office size. At Prime Executive offices we have available standard offices starting at $550 a month. As a close-knit office, we are constantly making sure that we are doing everything we can to help our clients businesses grow and try to accommodate to everyone’s financial circumstances as best as we can by offering various options.

How do I rent office space?

At Prime Executive Offices we make renting an office quick and hassle-free.
Once you have decided what type of workspace you need you can give us a call to schedule a tour of our offices. We have different size offices and meeting rooms that we offer along with a list of amenities. Our rates are all inclusive with very flexible terms and fill-in friendly lease agreements. We also have temporary offices, part-time, weekend offices and full-time offices.

What are the different types of office space rentals?

There are 3 different types of office spaces which are: private office space, shared office space and large commercial office space.
A private office, also referred to as executive office space, is a space that is exclusively rented out to one person and includes all amenities such as: utilities, furniture, high-speed internet, receptionist, secretarial support, phone services and parking.
A shared office space, also known as coworking space, is when a company rents out an open space for their employees to share and work in. Shared offices do come with some amenities such as: utilities, furniture and internet.
A large commercial space is completely different from that of a private office as it is space that is solely 4 wall space with no amenities included. Companies usually rent out large commercial space so they can have more control over property management expenses, although having an all-inclusive private office would be cheaper in the long run.

Conference Rooms

What is in a conference room?

Usually office conference rooms have a large seating space with tables, as well as a TV and video conferencing equipment, and a phone with conference call capabilities. Prime Executive Offices, has a conference room with state-of-the-art videoconferencing equipment, a floor to ceiling whiteboard wall, telephone conference calling and a kitchen with complimentary snacks and beverages for guests.

 

What is the difference between a conference room and a meeting room?

A conference room is typically larger and is used for conducting video conferencing or conference calls for outside members to attend the meeting, meanwhile a regular meeting room is not used for operating conference videos or calls. Prime Executive Offices offers both room choices.

Where can I find conferences rooms for rent?

At Prime Executive Offices we have two conference rooms that are available to rent out hourly or for the full day.

How much does it cost to rent a conference room?

On average, conference rooms are rented at $70-140 an hour, depending on the location and size. At Prime Executive Offices, we have meeting rooms starting at $35 an hour.