Frequently Asked Questions
Mailbox Rental
What is a private mailbox?
A private mailbox is a service provided by private companies, like Prime Executive Offices, and other carrier providers such as the UPS store, Post Net, Pak Mail, etc. With a private mailbox, you are provided a private business address to receive mail at.
How do I rent a private mailbox?
A private mailbox can be rented from a “Virtual Office Address” provider. Virtual office address services include benefits such as a real business address, mail receiving/management, and searchable location listings for Google.
In order to get a private mailbox for rent, you need to conduct some research online and look at the costs and additional mailbox services that different private mailbox providers have to offer. Some private mailbox providers, such as Prime Executive Offices, offer mailbox services such as:
- Prestigious business address
- Mail collections & handling
- Mail forwarding
- Mail scanning
- Email notifications
- Secretarial support
Once you have decided on what type of services you will be needing, you should contact the provider about renting out a mailbox and schedule a tour of the facility in which your mail will be handled.
What is the difference between a private mailbox and a PO box?
A PO box has restrictions to only collect postal mail and charges extra fees for receiving packages, meanwhile, a private mailbox handles mail and receives packages from various carriers at no extra cost.
What does PMB stand for?
PMB stands for “Private Mail Box”. The USPS has a PO Box designated for all mailboxes located in the post office, so they request that everyone else with a private mailbox use PMB on their address to avoid confusion. Here at Prime Executive Offices, we can provide a unique address to each client rather than just a general suite number that is given to all clients.
Can I rent a mailbox online?
Renting a mailbox online starts with choosing a Virtual Office Address provider in the location that you need to have an address. You can rent a mailbox online since all that is required from you is to fill in the mailbox rental agreement forms and USPS 1853 form to register your new business address, which can be done via email. Once those are filled out, you can freely change your registered business address online.
How much does it cost to rent a mailbox?
USPS charges range from $19-75 a month depending on your location.
Here at Prime Executive Offices, we offer our mailbox rental services at $79 a month, with optional services that can be added such as:
- Itemized email notification
- Mail forwarding service
Virtual Office Plans
How do I get a business address?
There are a few ways you can get a business address such as:
- Renting a virtual mailbox
- Renting a virtual office
- Renting a small office space
- Leasing a commercial space
If you are looking for a cost-effective, quick and easy way to get a business address to register your business then, a virtual office or mailbox may be the best solution for you. This location is where your business is supposedly operating from but it may not always be the case. A virtual business address is where the address you use to communicate with your clients, vendors, and official agencies.
How do I rent a physical address?
A virtual office with a physical address can be rented from an executive center, a shared workspace center, or an office center such as Prime Executive Offices.
You can rent a physical address online by going onto these companies’ websites and contacting them just like you would with a virtual office or virtual mailbox. Prime Executive Offices makes the application process very quick and easy as you can send your filled out rental agreement and USPS 1853 forms through email. Your company will be provided with our prestigious North County San Diego address to register your business address at for a small monthly or annual fee.
What are the benefits of having a private mailbox?
The main benefit of having a private mailbox rental is that it is a reliable secure way to handle your business’ mail as it keeps your personal home address private.
Having a private mailbox provides you with more storage space than a regular PO box as packages are accepted and kept stored in a locker space until you can pick it up. At Prime Executive Offices, we also provide prompt email notifications for whenever we receive packages for clients.
Another benefit is the flexible hours. With a PO Box, you are limited to working around the post office’s hours which are typically 10-4 pm, meanwhile, mailbox rental service providers usually have longer schedules allowing clients to pick up mail at their convenience. At Prime Executive Offices, we are open from 8-5 pm and offer a mail forwarding service so that clients do not have to worry about coming in to pick up mail.
What is a virtual office and how does it work?
A virtual office is a way for a business to operate remotely without having a standard, traditional office setting. With the help of virtual office services, businesses work and communicate with technology via video conferencing, conference calls, emails, etc., making it unnecessary for a physical office space. At Prime Executive Offices, we offer three virtual office solutions.
What is meant by virtual office?
A virtual office is a combination of online services such as videoconferencing, email correspondence, phone line services, etc., that supports businesses’ daily office functions without having to acquire a physical office space, hence making it a “virtual office.”
A virtual office is not like a traditional physical office that you go to work in but is instead a bundle of online services, mail collection/handling, as well as secretarial support services, personal phone answering with a local phone number, that allow businesses to function normally. Virtual office providers provide business owners with a physical mailing address from which their mail and important documents can be accepted on their behalf.
What does a virtual office look like?
Unlike most physical offices, it is not something you can see and work in but instead is an alternative bundle of support services.
Virtual offices are merely a set of services designed to support the needs of businesses looking to obtain a physical mailing address along with occasional conference room use.
Virtual offices are often a good alternative to a traditional office as it saves money on rent and still provides you with a business address, professional phone answering, and secretarial support to help maintain your professional image.
What are the benefits of a virtual office?
One of the main benefits of having a virtual office address is that it keeps your home address private. With a virtual office space, businesses that work remotely can maintain the privacy of their home secure and separate from their business address which helps them stay organized and maintain their professional appearance. Virtual offices are also a more economical choice for businesses rather than having to commit to an office lease. At Prime Executive Offices, our prestigious location offers you to keep your home address private as well as provides you an economical solution.
What are the disadvantages of a virtual office?
Common virtual office disadvantages are the lack of centralization and interaction. With a virtual office, you will not have a physical office to work in, so if you are a business that can handle remote work and management then a virtual office will be a good fit for you.
At Prime Executive Offices, we offer various virtual office packages that include meeting room or office use for businesses, in case there is a need for an occasional physical workspace.
How much does a virtual office cost?
Virtual offices typically range from $79-$199 a month. Here at Prime Executive Offices, we offer a virtual office plan at $79 a month as well as other virtual office rental plans.
Prime Executive Offices also offers additional services that you may add on to your plan such as:
- Weekly mail forwarding
- Additional business name
- Itemized email notification
- Concierge services
What is virtual office mail forwarding?
In addition to the standard virtual office services, there are companies that offer virtual office mail forwarding which is a forwarding mail service for clients who do not want to come pick up their mail from the business mailbox location. This is convenient for businesses that do not live near the area of the business address as it still allows them to use the address while in a different city, state, or even country.
Prime Executive Offices offers clients the option of including a weekly, monthly, or even quarterly mail forwarding service.
Is a virtual office legal?
Virtual offices are completely legal and a resourceful way for businesses to conduct their work. Since they are such a convenient alternative from renting a traditional office space many freelancers and startup businesses prefer to utilize these services to begin their professional careers. As a business working out of a virtual office, you will most likely still need a general business license and other specific licenses depending on your type of business in order to operate legally. You will need to research and see which type of licenses you will need in order to be operating legitimately.
The contents of this site contain general information and may not reflect current legal developments or address your situation.
Office Space for Rent
What are the different types of office space rentals?
There are 3 different types of office spaces which are: private office space, shared office space, and large commercial office space.
- A private office, also referred to as executive office space, is a space that is exclusively rented out to one person and includes all amenities such as: utilities, furniture, high-speed internet, receptionist, secretarial support, phone services, and parking.
- A shared office space, also known as coworking space, is when a company rents out an open space for their employees to share and work in. Shared offices do come with some amenities such as: utilities, furniture, and internet.
- A large commercial space is completely different from that of a private office as it is space that is solely 4 wall space with no amenities included. Companies usually rent out large commercial space so they can have more control over property management expenses, although having an all-inclusive private office would be cheaper in the long run.
How do I Rent Office Space
At Prime Executive Offices we make renting an office quick and hassle-free.
Once you have decided what type of workspace you need you can give us a call to schedule a tour of our offices. We have different size offices and meeting rooms that we offer along with a list of amenities. Our rates are all inclusive with very flexible terms and fill-in friendly lease agreements. We also have temporary offices, part-time, weekend offices, and full-time offices.
How much is it to rent an office?
On average, office rent prices range from $400- $1,500 a month, of course depending on the office size. At Prime Executive offices we have available standard offices starting at $550 a month. As a close-knit office, we are constantly making sure that we are doing everything we can to help our clients’ businesses grow and try to accommodate everyone’s financial circumstances as best as we can by offering various options.
What does office space rent for in San Diego, CA?
Executive office space rentals in San Diego on average cost between $5-8 per square foot. According to the SquareFoot Calculator, the average estimated budget for a 200 sq. ft executive office space rental in San Diego is around $1,250 per month.
Executive office spaces (fully serviced) typically include the following amenities:
- Utilities
- Furniture
- High-speed internet
- Receptionist
- Secretarial support
- Phone services
- Parking
Therefore, a fully serviced office per sq. ft. rent price is completely different from a large commercial space rental that does not have any amenities.
What is a shared office?
A shared office is known to be more convenient for startup professionals and freelancers as it is a cheaper alternative to renting an entire office space. Since not everyone needs an entire office to conduct their work, shared offices allow professionals from different areas to work in the same workspace generating a more creative work environment to prosper. Here at Prime Executive Offices, we offer large offices and office suites that perfectly accommodate those looking for a shared office.
Why do you need an office?
Why you need an office completely depends on your business’ needs and functions. The main purpose of renting an office is to have an organized space to keep and communicate your business processes through. Having a place to store important documents, meet clients, host meetings, etc. is how an office provides efficiency to a business. Renting out an office not only gives your business a professional setting but allows you to separate your personal life from your business. However, renting out a small office space may not fit every business’ needs. There are also virtual offices available that one can attain instead of renting a single office space.
Conference Rooms
How much does it cost to rent a conference room?
On average, conference rooms are rented at $70-140 an hour, depending on the location and size. At Prime Executive Offices, we have meeting rooms starting at $35 an hour.
Where can I find conferences rooms for rent?
At Prime Executive Offices, we have two conference rooms that are available to rent out hourly or for the full day.
What is the difference between a conference room and a meeting room?
A conference room is typically larger and is used for conducting video conferencing or conference calls for outside members to attend the meeting, meanwhile, a regular meeting room is not used for operating conference videos or calls. Prime Executive Offices offers both room choices.
What is in a conference room?
Usually, office conference rooms have a large seating space with tables, as well as a TV and video conferencing equipment, and a phone with conference call capabilities. Prime Executive Offices has a conference room with state-of-the-art videoconferencing equipment, a floor-to-ceiling whiteboard wall, telephone conference calling, and a kitchen with complimentary snacks and beverages for guests.
Additional FAQs
Can a Virtual Office be Used as a Registered Address?
Do I need a business address for an LLC?
How do I rent a physical address?
How much space is needed per person in an office?
What does office space for rent in San Diego CA?
what is a virtual office and how does it work?
What is the difference between a conference room and a meeting room?
What is the difference between a private mailbox and a PO box?
