What is a Virtual Office?

Virtual Office

A virtual office is a simple, accessible way for businesses to maintain a professional image while not having to pay for or be in a physical office. Virtual offices not only allow companies to conduct their business online but also help eliminate the costs of renting an office space. Through a virtual office you get to choose your company’s location as you take your business with you and work from wherever you like, while still maintaining a business address and mailbox for your company

So, you can work from here: 

Virtual Office

But have your business address here:

Virtual Office Address

Carlsbad, CA (North County San Diego)

What is it used for? 

The purpose of a virtual office is to help people run their business through a variety of online services that gives them the ability to not have to deal with or acquire a physical office space. It is most convenient for upcoming businesses that do not have the funds to lease out an office but would still like to maintain a professional, organized business setting. It is a break away from the traditional brick and mortar business setting into the online world.

Where did the idea for a virtual office come from?

The term “virtual office” was considered to be coined in 1994 by Ralph Gregory who founded the Virtual Office Inc. With the emergence of technology and the internet in the 1980’s, businesses were able to turn onto the fast growing wagon of online services making communication for their business simpler. With video chat, chat-rooms, emails and other social platforms available businesses no longer had to only resort to the brick and mortar fashion of running a business but instead steer ahead into the virtual world. 

What does a virtual office provide?

Although they are different, virtual offices also offer services that help businesses maintain traditional business processes such as:

    • A business postal address to maintain a professional appearance
    • A receptionist that assists in organizing and managing meetings 
    • A phone answering service in which calls can be answered and forwarded or a message can be taken
    • Access to meeting rooms or conference rooms at your convenience 
    • Mail handling, forwarding and scanning services, so that there is no need to worry about picking up mail from the business address. 

How can I hire the best talent to work at my virtual office?

Hiring workers for your business through a virtual office may not be as convenient as it would be in a traditional office space but it all depends on the type of business you own. It may be a bit more difficult to convince workers to work remotely rather than to work in an office but it is not impossible. Some people do not mind working remotely and would actually prefer it that being stuck at a desk, yet on the other hand there are people who feel more comfortable and stable working in an ordinary office. Although, as I mentioned before, it does completely depend on your type of business. There are many companies such as: plumbing, maintenance, lawyers, marketers, etc. that are not required to have an office in order to provide their services, making virtual offices a logical solution for them. It is very important to consider the type of service you are providing to see if a virtual office is a right move for your business. 

How can I work in Carlsbad but keep my costs down?

Having a virtual office gives you access to having virtual assistants which unlike a regular office assistant can perform the same administrative duties from a different city, state and even country through online resources. Virtual assistants can help cut down costs as wages vary in different areas, making it easy to hire someone and pay them a lower wage than you would have locally. Also, having a virtual assistant through your virtual office plan will still most likely be cheaper than it would be for you to rent an office space. 

Whether you are a startup company looking for a cost-efficient setting to run your business or are an established company looking to transition into a more resourceful, economical office setting, virtual offices may be the right choice for you. If you are in the San Diego area, come check us out by scheduling a tour today. If not, take advantage of all that we have to offer through our various virtual office services like call forwarding and mail forwarding.

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